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Calendar Solution
Documentation
Section 6: Task Module -
The calendar module appears to hold all of the users in the
solution, as well as the tasks associated to those users. In
fact, the calendar doesn't hold any significant task
information. The Task module holds all information about
tasks and appointments. These events can be listed,
searched, sorted, printed and deleted from the Task
module.


Task Button Bar - As you've probably noticed, each
module has its own unique button bar. Some elements are
similar among all of the button bars, but there are distinct
differences as well, to accommodate the unique features in
each module. Following are the functions of the buttons in
the Task module's button bar:
 
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Find
buttons - Click the magnifying glass, or the
Find Records button, to locate a particular record.
Find criteria may be entered into any data entry
field on the Events screen. After find criteria has
been entered, click the Find Records button again
to perform the find. Click the All button to show
all records in the Task module.
There are many advanced options for finding
records, the extent of which will not be covered in
this manual. For more on Find mode, see your
FileMaker Pro documentation, or do a search at
www.filemaker.com.
Searches in the Calendar Solution will generally be
simple, and will likely not require advanced find
options.
Important
Note: A common mistake users make is to attempt
to enter new records in a module while in Find
mode. You can verify that you are not in Find mode
by looking at the very edges of any screen in the
Calendar Solution. If the edges are colored (for
example, the edges of the Task module's screens are
cyan), the user is in Browse/Edit mode. If the
edges of the screen are gray or colorless, the user
is in Find mode. Be careful to ensure that you are
in Browse/Edit mode before entering new
records.
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Calendar Month
View button - Clicking the Calendar Month View
button navigates to the Calendar module and
displays Month view for the current
date.
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Print
button - Allows the user to print the
information on the current screen.
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Help
button - Displays help for the current
screen.
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The Event List - Each event is listed in its own row
on the Event List screen. Click the underlined column
heading, (Date, Event, Category, Priority, Assigned to, and
Done) to sort the list by that column. For example, clicking
the Category heading will sort the current event list by
category, in ascending order. Click the Category heading
again to sort the list by category in descending order. To
reiterate, clicking any column header sorts by that column,
in ascending order. Clicking the same underlined column
header again sorts by that column, in descending order.
To delete any task or appointment from the Event list
screen, click the trash can button at the far right of the
event list item. You will receive a confirmation dialog
asking you if you're sure you want to delete the event.
The Event list is a great place to manage many tasks and
appointments. Both kinds of events can be quickly and easily
edited, sorted, printed, or deleted on this screen. Events
may also be added in the event list, though it is safer to
do so from the calendar, since event addition is more
tightly controlled there. Take care when editing events in
the event list, as there is the possibility of breaking
associations to users and categories here.
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