Sometimes a resource's working hours change on a long-term basis. For example a full-time employee may become part-time, working only in the mornings. In these cases, it is best to use a time template to implement these changes. You can use a predefined Organizational time template (see Creating organizational time templates ) or you can define a Custom time template on the fly.
In either case in the user time editing dialog,
select the day in the calendar that you want the template to be applied from. The template you choose (whether it's organizational time template or a custom time template) will be applied to the selected resource(s) from the selected day onwards.
now select one of the buttons shown below.
If you select Use organizational template , then you can select the time template you want from a list.
If you select Edit custom template then the 7 day week view below will open up.
This dialog represents the working hours in a week. Green indicates working hours.
To set a range of time to be working:
If the start of the range is green, click on it. It will toggle to white.
click on the start of the range and drag the mouse to the end of the range. Now the entire range will be green.
To set a range of time to be non-working, do as above, except, ensure that the start of the range is green. In other words, a drag always sets its range to be the opposite of the current state of the start of the range.
In this manner, you can quickly set the working hours for the week. To apply this template, click OK and the users' working time will be changed.
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Note |
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The template is applied forwards from the selected date in the calendar. So if a template "A" is chosen for 1 April, 2007 and formatted, and another template "B" is chosen for 23 August, 2007 and formatted, the User will follow template A's time schedule for April 1 to August 22, 2007 and Template B from August 22, 2007 onwards. |